IT Procurement & Asset Management Transformation for Growing SME
Horizon Logistics — Complete hardware refresh, supplier network access, and ongoing asset compliance for a 65-person logistics company in Johannesburg. Saved significant money while gaining control.
Horizon Logistics — Complete hardware refresh, supplier network access, and ongoing asset compliance for a 65-person logistics company in Johannesburg. Saved significant money while gaining control.
The Challenge
Horizon was buying laptops, desktops, and servers piecemeal from retail and random suppliers. No central record of what they owned, when warranties expired, or what software licences were active. Procurement was slow and expensive. When they needed to scale for new contracts, they had no idea what they already had or what it would cost to expand.
Our Solution
Full asset discovery and register. Access to our supplier network for competitive bulk pricing on Dell, HP, Lenovo, Apple. Transparent +5% markup procurement with full deployment included. Ongoing asset management as part of managed services (lifecycle tracking, refresh planning, licence compliance, secure disposal). Fixed monthly cost for the asset programme.
Logistics companies in Johannesburg run on tight margins and tight schedules. When IT equipment fails or procurement drags, it directly hits operations and customer SLAs.
Horizon had outgrown the “buy whatever is on sale at the shop” era. They needed scale, control, and predictability.
How We Changed the Game
- Complete discovery of every device and licence across sites
- Access to enterprise pricing and faster lead times through our supplier relationships
- Every purchase comes with documented cost, warranty, deployment, and asset tagging
- Monthly/quarterly reporting so leadership always knows the state of the fleet
- Secure end-of-life disposal and refresh planning built in
Business Impact
Finance loves the predictability. Operations loves that new starters have working kit on day one. Compliance loves the audit trail. The ops director no longer spends evenings chasing quotes.
This is procurement and asset management done the Vanilla way: straightforward, honest, and genuinely useful for growing Johannesburg businesses.
Need better control over your IT spend and assets? Request a procurement + asset audit.
"We used to treat IT procurement like a necessary evil and a black hole for cash. Now it's predictable, transparent, and actually strategic. The asset register alone has paid for the programme multiple times over during audits and planning."
Key Results
- ✓ First hardware refresh delivered 23% under previous ad-hoc budget
- ✓ Full visibility: every device, every licence, every warranty tracked in one place
- ✓ Procurement time from request to desk: 5-7 days instead of 3-4 weeks
- ✓ Passed two client vendor audits with zero findings on IT assets
- ✓ Clear 3-year refresh roadmap so finance can budget properly